📌 Project Management for Small Teams: Complete Guide

Project management doesn't have to be just the domain of large corporations and management tables. On the contrary – small teams need to manage projects smartly to avoid getting lost in chaos, deadlines, and "yesterday" deadlines.

In this article, we'll show you step by step:

• how to plan, divide and manage a project,
• how to track time, workload and reports,
• what tools to use without costing you nerves or an entire afternoon.

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🎯 1. Set a Clear Goal and Project Output

Without a goal, there's no project – just "activity".
Ask yourself:

• What is the result? (new website, internal application, training…)
• Who are we doing it for?
• When does it need to be finished?

🧱 2. Break Down the Project into Parts – WBS and PBS

Breakdown is the foundation of management. It's done in two ways:

🧩 WBS – Work Breakdown Structure

➡️ Breakdown into tasks, activities, phases
E.g., "Backend development", "UI design", "Testing"

📦 PBS – Product Breakdown Structure

➡️ Breakdown into outputs, deliverables, components
E.g., "User interface", "Database", "Documentation"

⏱️ 3. Time Tracking and Workload Management

Time tracking isn't about micromanagement – it's about understanding reality.

Key benefits:

• Better estimates for future projects
• Workload visualization – who's overloaded?
• Data for clients and reporting

💡 Tip: Use tools like SnapTime for simple time tracking with calendar view and team collaboration.